Terms of Reference (ToR) for Exhibitors

• Booth allocation shall be made by DCCI on “first-come first-served” basis and shall not be exchanged, transferred, sublet, or shared without prior approval from DCCI.
• Exhibitors shall use the allocated booth/stall only for displaying approved products, services and tech-based AI and innovation.
• Booth/Stall decoration, operation must be completed within the schedule and guidelines prescribed by DCCI.
• Exhibitors shall maintain cleanliness, professionalism and proper code of conduct within and around the exhibition premises.
• Promotional materials, display or activities shall remain within the allocated booth/stall space and shall not obstruct neighboring booths/stalls/pavilions or visitors’ movement.
• The use of excessive sound system, flash light, drones or any other activities causing disturbance to other exhibitors or visitors/guests shall not be permitted.
• Exhibitors shall not display or distribute any unlawful, counterfeit, offensive, political, religious or objectionable picture/video/materials/products. No explosive or any chemical items can be projected at the exhibition.
• All displayed products, software, trademarks and promotional materials shall comply with applicable rules & regulations and shall not infringe upon any Intellectual Property Rights.
• Exhibitors shall ensure the safety of all electrical equipment and comply with the fire safety regulations of the venue.
• Considering the presence of distinguished guests and high-level dignitaries, all exhibitors shall strictly follow the security protocols and instructions issued by DCCI and the concerned authorities.
• Only registered representatives wearing official exhibitor-badge shall be allowed to access the exhibition premises.
• Exhibitors shall be solely responsible for their personnel, equipment, products, financial obligations and legal compliance.
• Food will not be provided to the exhibitors by DCCI.
• DCCI shall not be responsible for any loss, theft, damage, accident or dispute involving exhibitors or their properties.
• DCCI reserves the right to inspect, suspend or remove any booth or activity that violates these Terms & Conditions or may adversely affect the safety, security, reputation or smooth operation of the Summit.
• Payment should be made before the deadline set by DCCI authority.
• DCCI reserves the right to change, alter, cancel, or make any other decision regarding stall allocation.

Refund Policy:

• Payment for stall booking in the Summit is non-refundable and non-transferable upon receipt, even if cancellation, withdrawal, or non-participation by the exhibitor.
• For the foreign exhibitors, refund will be considered only in the case of visa refusal after deduction of relevant bank charges.

Force Majeure:

In case of cancellation of the Summit due to force majeure, including natural disasters- pandemic, immunity of reimbursement of payment may be considered.